ECN’s N$185m biometric data in foreign hands
In-house IT division wants storage localised
ECN is reluctant to 'reinvent the wheel', electing to keep the job in the hands of a Hong Kong-headquartered entity for the 12th year running.
The Electoral Commission of Namibia’s (ECN's) biometric general voter registration data has been hosted abroad for the past 12 years by a foreign company headquartered in Hong Kong and operating in South Africa, a situation that has raised security concerns.
The ECN confirmed that a tender to host the data was awarded to the original supplier, Face Technology, now trading as Toppan Gravity, during the 2011/2012 financial year by the then Tender Board of Namibia.
The tender was for the supply, delivery, installation, commissioning, operating and maintaining of software, system software and supporting infrastructure for the mobile voter registration system (MVRS).
ECN electoral and referenda officer Peter Shaama said ECN opted not to reinvent the wheel by acquiring a new service provider.
“Reinventing the wheel through a new supplier would not only have resulted in the customised biometric voter registration system being completely discarded, but it could have also culminated in a situation where the commission would have been compelled to be supplied with equipment, software installation or services not meeting requirements of interchangeability with the existing customised system,” Shaama explained to Namibian Sun.
Exclusive system
He insisted that the system was designed and developed exclusively for the ECN to enable it to manage voter registration processes and maintain a credible voters' register. Shaama also pointed out that this has enabled the ECN to migrate from a manual paper-based voter registration system to a custom-made biometric voter registration system.
He said the system was specifically designed and developed for the management of the ECN voters' register and its "architectural application" remains purposeful for life and cannot be readily found on any market.
Local capacity
During Shaama’s predecessor Theo Mujoro’s time, the ECN IT department suggested that in-house, or at least local, capacity be created to return the database to Namibia.
In a letter seen by Namibian Sun, they suggested investing in training and capacity-building for the ECN team to enable it to develop and maintain the system internally. The department also suggested using open-source software to reduce licensing costs and allow for greater customisation to meet the specific needs of the ECN. They advised collaboration with local tech companies and universities to leverage their expertise and resources.
Secure system
However, Shaama assured that despite the database being hosted abroad, it remains highly secure.
“The voter registration database is not accessible to any unauthorised ECN personnel, more specifically, neither to outside personnel. The voter registration database contains confidential information related to voters, hence, the commission ensures that data security and privacy controls are implemented to ensure the integrity of the voter registration database,” Shaama underlined.
He added that through integration, additional applications were incorporated, including voter verification, nomination of candidates, registration of political parties and organisations and results management, most of which were previously operated manually.
“This project has been planned to be executed over a period of three financial years, [with] a total investment of N$185 681 634.00 to ensure the strengthening of our electoral democracy," he said.
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The ECN confirmed that a tender to host the data was awarded to the original supplier, Face Technology, now trading as Toppan Gravity, during the 2011/2012 financial year by the then Tender Board of Namibia.
The tender was for the supply, delivery, installation, commissioning, operating and maintaining of software, system software and supporting infrastructure for the mobile voter registration system (MVRS).
ECN electoral and referenda officer Peter Shaama said ECN opted not to reinvent the wheel by acquiring a new service provider.
“Reinventing the wheel through a new supplier would not only have resulted in the customised biometric voter registration system being completely discarded, but it could have also culminated in a situation where the commission would have been compelled to be supplied with equipment, software installation or services not meeting requirements of interchangeability with the existing customised system,” Shaama explained to Namibian Sun.
Exclusive system
He insisted that the system was designed and developed exclusively for the ECN to enable it to manage voter registration processes and maintain a credible voters' register. Shaama also pointed out that this has enabled the ECN to migrate from a manual paper-based voter registration system to a custom-made biometric voter registration system.
He said the system was specifically designed and developed for the management of the ECN voters' register and its "architectural application" remains purposeful for life and cannot be readily found on any market.
Local capacity
During Shaama’s predecessor Theo Mujoro’s time, the ECN IT department suggested that in-house, or at least local, capacity be created to return the database to Namibia.
In a letter seen by Namibian Sun, they suggested investing in training and capacity-building for the ECN team to enable it to develop and maintain the system internally. The department also suggested using open-source software to reduce licensing costs and allow for greater customisation to meet the specific needs of the ECN. They advised collaboration with local tech companies and universities to leverage their expertise and resources.
Secure system
However, Shaama assured that despite the database being hosted abroad, it remains highly secure.
“The voter registration database is not accessible to any unauthorised ECN personnel, more specifically, neither to outside personnel. The voter registration database contains confidential information related to voters, hence, the commission ensures that data security and privacy controls are implemented to ensure the integrity of the voter registration database,” Shaama underlined.
He added that through integration, additional applications were incorporated, including voter verification, nomination of candidates, registration of political parties and organisations and results management, most of which were previously operated manually.
“This project has been planned to be executed over a period of three financial years, [with] a total investment of N$185 681 634.00 to ensure the strengthening of our electoral democracy," he said.
[email protected]
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